Trutee Privacy Policy
1. Who we are
Trutee prepares purchase records for VAT filing for its business clients in the United Arab Emirates. Clients send photos of their purchase invoices and receipts to our WhatsApp number +971 58 806 7088, and we enter them into the Trutee tax platform for the client's VAT filing.
2. What we collect
- Your phone number and WhatsApp profile name.
- The photos and messages you send to our WhatsApp number.
- The information printed on the invoices: supplier name and Tax Registration Number (TRN), buyer TRN, invoice number and date, amounts, VAT and line items.
- Records of our processing: when an invoice arrived, its result, and which staff member reviewed it.
3. How we use it
- To record your purchase invoices for your VAT filing and keep your tax records.
- To reply on WhatsApp to confirm what we received and the result of processing.
We do not use your information for marketing, we do not sell it, and we do not send you promotional messages.
4. Who processes it
- Meta (WhatsApp) delivers the messages between you and us.
- Cloudflare carries the encrypted connection from WhatsApp to our office computer.
- Anthropic (Claude), an AI service, reads the invoice photos to extract the invoice information. Text on the photos is also read by OCR software running on our own computer.
- Our staff check the extracted information against the photo when needed.
- The Trutee tax platform receives the invoice records for your filing. We disclose information to the tax authority when the law requires it.
5. Storage and security
Photos and records are stored on a computer in our office and backed up. Only our staff can access them; other computers need a password. Messages reach us from WhatsApp over encrypted HTTPS connections.
6. How long we keep it
We keep invoice photos and records for as long as they are needed for your tax records and for as long as UAE tax law requires. Photos that cannot be used (for example, a receipt without a supplier TRN, or a photo that is not an invoice) are kept as an archived record for the same period unless you ask us to delete them.
7. Your choices
- You can stop sending us messages at any time.
- You can ask for a copy of your information, or ask us to correct or delete it, by sending a WhatsApp message to the same number. We will delete it unless the law requires us to keep it.
8. Changes
If this policy changes, we will publish the new version on this page with a new effective date.
9. Contact
WhatsApp: +971 58 806 7088
Trutee 隐私政策
1. 我们是谁
Trutee 为阿联酋的企业客户整理采购记录，用于增值税（VAT）申报。客户把采购发票和收据的照片发到我们的 WhatsApp 号码 +971 58 806 7088，我们把它们录入 Trutee 税务平台，用于客户的 VAT 申报。
2. 我们收集什么
- 你的电话号码和 WhatsApp 显示名称。
- 你发到我们 WhatsApp 号码的照片和消息。
- 发票上印的信息：供应商名称和税号（TRN）、买方 TRN、发票号和日期、金额、VAT、明细。
- 我们的处理记录：发票什么时候收到、处理结果、哪位员工复核过。
3. 我们怎么用
- 为你的 VAT 申报录入采购发票，保存你的税务记录。
- 在 WhatsApp 上回复你，确认收到了什么、处理结果如何。
我们不把你的信息用于营销，不出售，也不给你发推广消息。
4. 谁会处理这些信息
- Meta（WhatsApp）在你和我们之间传递消息。
- Cloudflare 把 WhatsApp 发来的加密连接接到我们办公室的电脑。
- Anthropic（Claude）是一项 AI 服务，读取发票照片、提取发票信息。照片上的文字也会由我们自己电脑上的 OCR 软件读取。
- 我们的员工在需要时对照照片核对提取出的信息。
- Trutee 税务平台接收用于申报的发票记录。法律要求时，我们会向税务机关提供信息。
5. 存放和安全
照片和记录存放在我们办公室的一台电脑上，并有备份。只有我们的员工能访问；其他电脑要输入密码。WhatsApp 发来的消息经加密的 HTTPS 连接到达我们这里。
6. 保存多久
发票照片和记录在你的税务记录需要的期间内保存，并按阿联酋税法要求的期限保存。用不了的照片（例如没有供应商 TRN 的收据、不是发票的照片）作为存档记录保存同样的期间，你要求删除的除外。
7. 你的选择
- 你可以随时停止给我们发消息。
- 你可以给同一个号码发 WhatsApp 消息，索取你的信息副本，或要求更正、删除。除非法律要求我们保留，我们会删除。
8. 变更
本政策如有变更，我们会在本页发布新版本并写明新的生效日期。
9. 联系我们
WhatsApp：+971 58 806 7088